Elm Grove Recreation Department Winter

Saturday May 17, 2008	Resident Registration in the Community Room 8:00 am - 11:30 am
Saturday Afternoon May 17, 2008	Resident Mail Opened
Monday May 19, 2008	Non-Resident Registration in the Community Room 8:00 am - 11:30 am
After Monday, May 19, 2008	Ongoing registration at Village Hall

The Fall/Winter/Spring activity guide will be mailed to all Elm Grove Residents in mid-August. Program registration will be accepted in the beginning of September at the Village Hall. Residents and non-residents will be able to register at the same time, though the Recreation Department reserves the right to limit the number of non-residents in any class. Payment in the form of cash or check will be accepted at the time of registration. Credit cards are NOT accepted.

All Village of Elm Grove recreation programs are open to residents and non-residents. The Village of Elm Grove Recreation Department reserves the right to limit the number of non-residents in any program. For registration purposes, a resident is anyone who lives within the boundaries of the Village of Elm Grove or pays property taxes to the Village of Elm Grove and the Elmbrook School District. A non-resident is anyone who does not reside within the boundaries of the Village of Elm Grove and does not pay property taxes to the Village of Elm Grove AND the Elmbrook School District. Non-resident participants contribute an additional fee or surcharge to offset their non-tax status for programs.

Program fees and charges are assessed in order to help defray the cost of program operation. All program fees listed in this brochure are for Village of Elm Grove residents. Non-resident fees are 1 1/2 times those of residents. FEES MUST BE PAID AT THE TIME OF REGISTRATION.

The Recreation Department Cancels the Program: Persons registered for a program which is cancelled by the Recreation Department shall receive a full refund of fees, or a credit for a future program, whichever the registrant prefers.

Participant Cancellation: If prior to the start of a program participants cancel their registration, they shall receive a refund less a $5.00 service charge for each transaction, or a fee credit to a future program, whichever the registrant prefers.

No refunds or credits will be issued once the class has started. There is no pro-rating of class fees.

Programs may be cancelled for inclement weather or any other circumstances. When possible, cancellation information may be obtained by calling the pool house at 782-6940. If inclement weather causes cancellation of a class, an effort will be made to schedule a makeup time if possible, except where noted in individual programs.

If anyone needs special accommodations for participation in programs due to a disability, please contact the Recreation Director at least one week in advance.

When you register and your class is filled, you may place your name on our waiting list. Every effort will be made to accommodate those on the waiting lists. Should an opening occur, we will add to the class in the order from the list. If numbers warrant it, another class may be added.

Qualified, competent leadership is the key to a successful program. The Elm Grove Recreation Department will attempt to employ such leaders in all of its programs. Our current instructors welcome the opportunity to discuss participant progress with parents. If you would like your child’s instructor to contact you, or if you feel you are qualified to lead, instruct, or officiate a specific program, please contact the Recreation Department.

The Village of Elm Grove does not provide hospital, medical, dental or accident insurance coverage for people participating in recreational programs or activities. Program participants are strongly encouraged to obtain their own insurance coverage prior to the start of any program or activity. Absence of personal health insurance coverage does not make the Elm Grove Recreation Department responsible for payment of a participant’s medical coverage. All participants in department sponsored activities must provide their own insurance and assume risk of all injuries. The Elm Grove Recreation Department will not be liable for personal liabilities or accidents.

For program promotion purposes, we will be photographing several of the activities and their participants. The photos have the potential to appear in future brochures and promotions. If you do not wish to have your photo taken, please notify the Recreation Department in advance.

Occasionally there may be an error in days, times, registration requirements, or fees in the brochure. If so, the Recreation Department will do everything possible to correct the situation promptly. Thank you for your patience and understanding should these situations arise.

The Recreation Department will again use a numbering system for the summer registration. We hope this system will be the most time efficient. Beginning at 7:00 am, a card with an hour and number on it will be given to each adult (18 & over) or minor with a parent permission slip. For example, one of the first people would receive a card with 8:00—10...meaning they should return at 8:30 am and they will be the 10th person processed. It is estimated that 50 - 75 people will be processed per hour. If you miss the scheduled hour on your card, you could be processed at a later hour. Upon your arrival, enter the rear of the hourly line. You will then be processed during that current hour. Midway through the hour the number being served will be posted at the entrance door.

Resident mail-in registrations will be opened after the summer in-person resident registration in May. Non-resident registration mail will be opened on the Monday following the in-person non-resident registration. Checks will be refunded if the class is full. All fees must be paid at the time of registration. Make checks payable to the Elm Grove Recreation Department. For your convenience in mail-in registration, please use the form included in this booklet. No registrations will be accepted over the phone.