BOARD OF TRUSTEES AGENDA
March 24, 2026 * 7:00 PM * Court Room
13600 Juneau Boulevard, Elm Grove, WI 53122
1.
2.
Announcement of Closed Session
A.
Pursuant to Wis. Stats. 19.85(1)(g) to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation(s) in which it is or is likely to become involved, more specifically to discuss litigation with the Soo Line.
B.
Pursuant Wis. Stats. 19.85(1)(e) to deliberate or negotiate the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.
3.
Pledge of Allegiance
4.
Public Hearing
A.
Public Hearing #1: To rezone an approximate 3.44-acre site at 800 Wall Street (Tax Key 1105997) to the Rm-3 Multiple-Family Residential District from the I-1 Institutional District.
5.
Public comments on any subject without any action, except possible referral to a governmental body or staff member
6.
Approval of Agenda
7.
Approval of Minutes
A.
Review and act on the February 24, 2026, Board of Trustee Minutes.
8.
Report of the Village President - James Koleski
A.
Village of Elm Grove’s Mayors' Monarch Pledge Day Proclamation.
Documents:
9.
Report of Village Officers
A.
Report of Fire Chief - Brian Naylor
1.
B.
Report of Police Chief - Jason Hennen
1.
Police Chief Reports
C.
Report of EMS Director - Curt Waddell
1.
EMS Reports
D.
Report of Village Clerk - Crystal Turner
1.
Spring 2026 Election Update:
In-Person Absentee Voting starts 3/24/26 - Clerk's Office
Dates and times
March 24 to 26 - 8.30am-4pm
March 27 - 8.30am- 12.30pm
March 30-April 2 - 8.30am-4pm
April 3 - 8.30am-5pm
As of 3/20/2026:
Mailed out 390 Absentee Ballots
Election Day - Tuesday, April 7, 2026. 7am to 8pm, Lower level of Village Hall (Community Room and O'Neill Room)
2.
Review and possible action on the Special Event Permit for the KJF Labor Day 5K Event.
E.
Report of Village Manager - Thomas Harrigan
F.
Report of Village Attorney - Hector de la Mora
10.
Report of Standing Committees
A.
Plan Commission - President Koleski
Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.
1.
2.
Review and act on Ordinance 2026-05 to rezone an approximate 3.44-acre site at 800 Wall Street (Tax Key 1105997) to the Rm-3 Multiple-Family Residential District from the I-1 Institutional District, consistent with recent amendments to the Zoning Ordinance establishing the Rm-3 District as the appropriate district for the existing community-based residential facility (CBRF) and residential care apartment complex (RCAC) use.
Documents:
B.
Library Board - Trustee Castile
Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.
C.
Public Works - Trustee Schindler
Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.
1.
2026-03-09 Public Works Committee DRAFT Minutes
2.
Review and possible action on Intergovernmental Cooperative Agreement (ICA) with MMSD for tree planting.
Documents:
3.
Review and possible action on Ordinance 2026-06 revisions as it relates to Chapter 325 Water Control.
4.
Discussion and review on the award of contract to C.W. Purpero for the Underwood Creek Daylighting Construction Project.
Documents:
D.
Public Safety - Trustee Sayas
Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.
E.
Legislative - Trustee Stuckert
Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.
F.
Park and Recreation - Trustee Hillmann
Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings
1.
2026-03-10 Recreation Committee DRAFT Minutes
2.
Review and possible action on the recommendation from the Recreation Committee to accept the Knowles Nelson Stewardship Program Grant for the Northern Boardwalk Connection in the amount up to $56,400.
G.
Administrative and Personnel - Trustee Stuckert
Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.
1.
2026-03-17 Admin and Personnel DRAFT Minutes
2.
Review and act on the EMS Service Director Job Description and Compensation range.
H.
Finance and Licensing - President Koleski
Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.
1.
2026-02-24 Finance and Licensing Committee DRAFT Minutes
2.
11.
Approval of Vouchers
A.
12.
Matters for Possible Closed Session
Upon conclusion of the closed session, a motion will be made to reconvene in open session, pursuant to Wis. Stats 19.85(2) for possible discussion and /or action on matters discussed in closed session and to consider the balance of the agenda.
A.
Motion to convene in Closed Session pursuant to the following provisions:
1.
Wis. Stats. 19.85(1)(g) to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation(s) in which it is or is likely to become involved, more specifically to discuss:
a.
Soo Line Litigation
2.
Wis. Stats. 19.85(1)(e) to deliberate or negotiate the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.
B.
Motion to reconvene into Open Session
C.
Discussion and possible action regarding items discussed in Closed Session
1.
Soo Line Litigation
13.
Review and possible action on the award of contract to C.W. Purpero for the Underwood Creek Daylighting Construction Project.
14.
Other Business
No discussion or action on items not on the agenda.
15.